Easy Tools to Gather Medical Records

Our entire health is laid out on pieces of paper, or transcripts on a computer. It is sprawled out in a form that makes all the impossible work that we have endured over the past months or years seem so little, exposing every detail of our physical self. We have sought out help within the health care system to continue to seek help, understanding, and find a resolution. All of it is written down in detail on a platform that is divided, searched over and often looked at with a magnifying glass by others within the health care system. It is a way to try to connect all the unknowns, lay out what has happened thus far within the process of our health, and show all the details of what one health care system have discovered.


Often we don’t even see what occurs on our medical records unless we ourselves request them. Usually, we receive visit summaries that give a very brief description of what is occurring overall within our medical records, but this is so dumbed down in a way and shows little detail of what actually is happening to us. There are many reasons or purposes for gaining your medical records. Some of these reasons include; access to our own personal information, gaining information for when we transfer health care providers or facilities, gaining proof for social secretary or state disability, gaining information for a medical lawsuit, etc. If you have been to see any kind of health care provider, you have a medical record. This post is to help you find easy tools for gathering your medical records, along with answering the questions we all wonder about regarding medical records.


Why does Nuanced Living use the term “health care system?”

For this article and other articles, the term “health care system” will be used several times. With certain aspects of medical care, such as medical records, there is not a specific location or formula from where you can get them. Our medical records can come from many sources in different offices, which means there isn’t a particular name for where to get our medical records. Sometimes we get our medical records from clinics themselves, sometimes from general organizations, hospitals, or medical universities, or there are even times if you are working with a larger system where there are clinics and hospitals you may receive your medical records from a general business office. The term “health care system” allows for the multitude of different potentially places to be simplified for the purpose of this article and other articles on Nuanced Living.


A new packet called the Medical Records Packet is now sold on the Nuanced Living Shop for only $2! It is an instant download once purchased for you to print right away to be a helpful tool to organize your medical records more easily! (Note Packet comes in standard and large font!)



What is the formal definition of medical records?

Medical Records:

A chronological written account of a patient’s examination and treatment that includes the patient’s medical history and complaints, the physician’s physical findings, the results of diagnostic tests and procedures, and medications and therapeutic procedures.


Why is it so important to gather our personal medical records?

Gathering our medical records can seem like a daunting task, and somewhat questionable based on if it will really help. Its importance is greater then you may know. Medical records can help with having control of your health care by knowing exactly what is in it, seeing if there are misdiagnoses or streamlined diagnosis, ability to ask questions from doctors, and creating the knowledge base of what you need to know about your body, along with your health. Chronic illness is a lifelong relationship with not only yourself, but with your health care providing team, so having the knowledge is important. Knowing your medical records and gaining access when certain situations require your medical records, helps you understand what your path has been, and the possibilities of the future.

When is it important to get my medical records?

Medical records are important to gather when needed for personal reasons when requested by your health care providers (usually if you are transferring or switching health care systems), or requested by state or personal lawyers under your permission. There are some situations like stated above in the article, that are crucial to gaining knowledge for yourself and the participating parties. For example, if you apply for disability or need your medical records in any form of a lawsuit. You don’t need to have a reason to gain access to your medical records, but within the listed situations I highly recommend that you gain your medical records.

If we don’t have anything “major” on our medical records, does it matter to gather them?

Yes, it is very important for you to gather your medical history no matter how big it may be, because you may have important details within your record that you don’t even know about or may undermine.

How far should we go back within your health history?

It is important to gather as much information as possible about your personal medical history, so go as far back as possible. You, along with your doctors can learn so much about your health and what potentially is happening based on your medical history. If possible gather as far back as possible.


There potentially could be multiple locations you will have to gather your medical records from, which is why Nuanced Living Shop offers the Medical Records Packet for only $2, to help make the process of gathering and organizing your medical records a lot easier! (Comes in standard and large font!)



What is the process to get access to your medical records?  

Note: Each step may vary depending on the exact health care system you are going through to get your medical records.

Step One:

If you don’t know the direct phone number to gain your medical records, contact your health care providers office. This way they will either; tell you the process with their office directly, direct you to another phone number to call, or assist you to a specific website.

Step Two:

No matter where you are directed you will have to print off a privacy form that states why you want to gain your medical records, along with dates of records you’d like to obtain, what information you want, disclosure stating you will pay for the medical records copy, etc. This form will either be emailed to you, located at a doctors office, or on a specific website to print off.

Step Three:

The form will have to be printed off. Usually, you will have to fax it to a specific location and wait a period of time. This process can take 30 to 90 days. On the form, you will have an option if you want to pick up your records, have them emailed, or sent to the address you stated.

Step Four:

Once your medical records are ready, you will have to get them based on the option you choose. This is the point you will pay for them and receive them. Pay may vary depends on the requirements of the health care system itself. Sometimes the cost is by page, while others it is a cap of a certain amount. Also, the form of your medical records will vary depending on the size. Depending on the size of the file, they may print off your medical records, or put them on a compact disc from.


Note: You can write off the expense of medical records as a medical expense on taxes. Nuanced Living Shop has a Medical Expense Packet to help with your Medical Expense right offs. (Comes in standard and large font!)



Key pieces you should know about your medical records?

– Once you receive your copy of your medical records know that everything past the date that you submitted your form to the office will not be within your records. So make sure you get additional information every once in awhile to keep your files up to date. On your request form you can state the specific dates you want, so you don’t have to pay for everything over again.

– No matter what form you receive for your medical records, make sure you always have a personal copy.

– The only people that should have access to your records are your health care providers, their personal team and you. No one should be able to access the information unless you personally give them the ok to access it.

– If you have questions about your medical records contact your healthcare provider.

– Really look at your surgeries notes, test notes, and diagnosis, so you understand what was seen and make sure you know for yourself what information is key when moving forward.

– Go to Nuanced Living Shop to grab your Medical Record Packet to make it easier to organize your information.


Question for you:

What is the most difficult aspect you find when getting your medical records?



T r u l y ,   L i n d y